# Edit a transcript: the words, who said them, and when. > Fix words while you listen, change who said a line, and drag timing to the exact word. KolWrite in KolHive keeps every word tied to its moment. Last updated: 2026-11-12 · HTML: https://www.kolhive.com/en/transcript-editor/ Transcript editor Now available KolWrite, the transcription app inside KolHive, opens every transcript in an editor where each word is tied to its moment in the recording. Click a word and the audio plays from there; type a correction and the timing stays where it was. When a line is credited to the wrong person, you change the speaker from that word on. In the Advanced Editor the transcript becomes captions on a timeline, one lane per speaker, and you drag a line to the right lane or pull its edges to where the sentence really starts and ends. [Download](https://www.kolhive.com/en/download/) [Open in browser](https://web.kolhive.com/) Free for macOS, Windows, Linux and the web. [Start demo](https://demo.kolhive.com/?lang=en) A transcript in the editor, with sample data. Every line has its speaker and its start time. ### Every word timed Click a word to hear it. A correction keeps each word's time. ### Speakers by name Rename, merge, pick a colour or add a photo. ### Timing to the word Drag a line's edges, or a single word, on a timeline that snaps. ### One step to undo Each change is one step in the undo history, and versions are kept. ## When the speaker is wrong Automatic speaker separation gets most lines right. The editor is built for the rest, like the podcast where the host's short replies were credited to the guest. ### Change speaker here Put the cursor where the other person starts talking and press Enter. Pick who speaks from there, and the rest of that passage moves to them. ### Rename once Rename Speaker 2 to Dr. Ellis and every line follows. If two speakers end up with the same name, the editor offers to merge them. ### Merge two labels One voice split into two speakers? Merge them. Words and timing do not change. ### Saved speakers KolWrite can remember each person's name and photo, synced across your devices, and offer them in the next transcript with one tap. Recognising people by voice is a separate switch, worked out on your device. Change speaker: pick the right person, or add someone new. ## When the words are right but the timing is off Subtitles and clips depend on timing as much as on text. The Advanced Editor shows the transcript on a timeline under the recording, with a lane for each speaker. ### Drag the edges Pull the start or end of a line to where the sentence really begins and ends. A guide line shows where it will snap. ### Move one word Select a word and drag its handles. A magnified view opens above the timeline for small moves. ### Split and merge Split a long line at the playhead or between two words, or merge short lines into one. ### Give it to someone else Drag a line up or down onto the lane of the person who said it. In the Advanced Editor each word has its own box, and the edges of the line can be dragged. ## Names, terms and spelling A lawyer who corrects a client's surname in one hearing should not have to correct it again in the next one. ### Say it before you start Before transcribing, set how many people speak, add their names, and list the terms and spellings the recording uses. The prompt can be kept for your next files. ### Find and replace Fix every place a word was misheard, in one pass. ### Always write… Spelling rules replace a word or phrase in new transcripts, and the words keep their timing. A rule can be applied to the open transcript too. ### Learns your words If you agree, KolWrite learns the names and corrections you use. They stay on your devices and sync between them end-to-end encrypted. Find & Replace, with Remember for new transcripts and the Always write… rules. ## What you can use today, and what is coming ### Available now - KolHive for macOS, Windows, and Linux, free, and in the browser at web.kolhive.com. - The transcript editor in KolWrite inside KolHive, with the Simple Editor and the Advanced Editor. - KolWrite on its own at kolwrite.com, with apps for iPhone, Android, Mac, Windows and Linux. ### Coming - KolHive for iPhone and iPad: coming to the App Store. - KolHive for Android: coming to Google Play. ## Correcting an interview, start to finish 1. **Transcribe with what you know** Set the number of speakers, their names and any unusual terms. 2. **Read with the audio** Click a word to hear it, and correct the text as you go. 3. **Fix who said what** Change the speaker from a word, rename speakers, or merge two labels. 4. **Tighten the timing** In the Advanced Editor, drag lines and words to the right moment, then export or open the video editor. ## Questions and answers **Can I change who said a line?** Yes. Put the cursor at the word where the other person starts and press Enter, or use Change speaker. In the Advanced Editor you can also drag the line onto that speaker's lane. **Does correcting the text break the timing?** No. Each word keeps its time, so playback, subtitles and clips still line up after you fix it. **Can I fix the timing of a single word?** Yes. In the Advanced Editor, select the word and drag its handles. Whole lines can be trimmed at either end, split or merged. **How do I stop a name being misspelled every time?** Add it to the prompt before you transcribe, or add a spelling rule under Always write… so new transcripts use your spelling. **What can I export after editing?** Word (DOCX), PDF, plain text, SRT and VTT subtitles and JSON, with or without speaker names. You can also make a video with the captions burned in. **Are my corrections on my other devices?** Yes. Transcripts sync through your account, and earlier versions stay in the version history. ## Keep exploring KolHive - **[Meeting notes](https://www.kolhive.com/en/ai-transcription/)** Transcripts with speaker names, then decisions and action items. - **[Subtitle editor](https://www.kolhive.com/en/subtitle-editor/)** Fix caption words and timing on the video timeline, then export. - **[AI video editor](https://www.kolhive.com/en/video-editor/)** A timeline the assistant can cut, title and caption. - **[Notes linked to a recording](https://www.kolhive.com/en/notes-linked-to-recording/)** Tap a note to hear what was being said. - **[Make SRT subtitles in KolWrite](https://www.kolwrite.com/video-subtitles)** - **[For developers: the KolWrite API, with word timings and SRT](https://console.kolwrite.com/)** ## Get KolHive. Download it for your computer or open it in the browser. One free account for KolHive, KolChat and KolWrite. [Download](https://www.kolhive.com/en/download/) [Open in browser](https://web.kolhive.com/)